Office Manager/HR Assistant

We are looking for a proactive and organized individual to join our team as Office Manager/HR Assistant. This is a hybrid role that blends administrative support, office management, and project coordination, ideal for someone eager to grow and take ownership of day-to-day operations in a dynamic environment.
Key Responsibilities
HR Assistant
Maintaining and updating employee records in HiBob


Preparing employment contracts, addendums, and HR documentation


Managing onboarding/offboarding processes and employee changes


Scheduling interviews and supporting managers with recruitment via Teamtailor


Preparing offer letters and coordinating background checks (Validata)


Supporting internal communications, engagement surveys, and HR initiatives


Assisting with HR reporting (headcount, turnover, engagement metrics)


Helping with wellbeing, learning, and cultural initiatives


Providing general HR and project support to the leadership team

Office Management
Maintain a well-organized and welcoming office environment


Order supplies and manage inventory


Coordinate office maintenance, vendors, and service providers


Support with scheduling, room bookings, and internal events



Administrative & Team Support
Assist leadership and teams with scheduling, travel arrangements, expense reports and meeting coordination


Help prepare internal documents, presentations, or reports


Act as a point of contact for day-to-day employee queries relating to internal company events, office space or ongoing internal projects



Project Coordination
Assist with planning, tracking, and follow-up of internal projects


Planning and coordinating company events - including the Christmas and Summer Parties, conferences and other company-wide events


Coordinate timelines, deliverables, and meeting notes


Support cross-functional teams with administrative and logistical tasks


Help ensure project documentation is up-to-date and organized



Who You Are
Highly organized and detail-oriented


Strong multitasker with excellent time management skills


A team player with a positive, service-minded attitude


Excellent written and verbal communication skills


Comfortable handling sensitive information with confidentiality



Qualifications
Previous experience in office administration, executive assistance, or project coordination is a plus (but not required)


Fluent in English (or other languages are a bonus)

Preferred Qualifications
Bachelor's degree or equivalent experience preferred